An acceptance letter provides proof of what you believe to be your terms of employment before you actually begin work. Although you will often accept a job offer in person, it is a good gesture and a wise practice to formalize it with a letter.
- Begin your acceptance letter by thanking whoever sent you the job offer, and then make it clear that you have decided to accept it.
- Use your acceptance letter to restate the basic terms of employment as you understand them, including hours per week, salary, and benefits.
- Restate what instructions you were given regarding such details as your starting date, work hours, appropriate dress, and where you should park.
- Request clarification in your acceptance letter of any terms of employment that were vague in the interview or that concerned you afterwards.
- Express how much you look forward to filling this new position and mention one or two aspects of the job you will especially enjoy.
- Type your acceptance letter in block or semi-block format, using three or four paragraphs, one page in length, and sign it by hand.
- Make sure your acceptance letter is professional-looking; check it carefully for grammatical mistakes, typographical errors, and misspelled words.
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