How to Write an Acknowledgment Letter

by Melvin J. Luthy PhD, Chief Editor
  1. Offer a polite, appreciative response that helps clarify what is expected of you. Be sure you have a clear definition of your role from the outset to avoid misunderstandings later.

  2. Send the acknowledgment letter within a couple of days of receiving the original letter, report, order, etc.

  3. Include a short, sincere apology if the acknowledgment letter is delayed.

  4. Since the reader may be dissatisfied or defensive, make this letter especially courteous. You may wish to apologize for any inconvenience, miscommunication, or problem, but emphasize that you are making restitution.

  5. Be sincere—most people can sense when you aren't being honest.

  6. Address your letter to a specific person, if possible, not just the company or organization in general.

Still can't find the right words for your acknowledgement letter?

4,001 Business, Sales & Personal Letters

You will with our 500 letter-writing tutorials!

  1. Find the acknowledgement letter that fits your needs and copy it directly into Microsoft Word or your favorite word processor.
  2. Or let our 500 letter-writing tutorials guide you step-by-step through the writing process, suggesting sample phrases and sentences for each writing step. In minutes, you can write an effective acknowledgement letter.
  3. Print your acknowledgement letter and send it!

Try our letter-template software risk free when you buy at

If after 30 days you are not satisfied, return it for a full refund



Easy Letters

$19.99 / Download


3,001 Business & Sales Letters

3,001 Business & Sales Letters

$29.99 / Download


1 $19.99 value free with purchase of our software for Windows (not Macintosh)

2 Free with purchase of our software for Windows (not Macintosh)