How to Write a Transmittal Letter

by WriteExpress Staff Writers
  1. Establish good will.
  2. Make your transmittal letter as clear and neat as possible.
  3. Keep your letters brief (usually no more than one page).
  4. Include important dates or deadlines that the reader should be made aware of.
  5. Identify the contents of the package you send when sending a bid, proposal, or quotation in response to a request. Your letter of transmittal should address your client, and it should briefly explain the title of the enclosed proposal or other document, delineate the research completed to produce the document, and outline the major sections of the document.
  6. Answer questions not covered in your company literature when accompanying examples or information are requested by a customer or potential client.
  7. Promote further sales when sending a transmittal letter with a customer's order by reminding the reader of the product's good qualities.

What is a transmittal letter?

Still can't find the right words for your transmittal letter?

4,001 Business, Sales & Personal Letters

You will with our 500 letter-writing tutorials!

  1. Find the transmittal letter that fits your needs and copy it directly into Microsoft Word or your favorite word processor.
  2. Or let our 500 letter-writing tutorials guide you step-by-step through the writing process, suggesting sample phrases and sentences for each writing step. In minutes, you can write an effective transmittal letter.
  3. Print your transmittal letter and send it!

Try our letter-template software risk free when you buy at

If after 30 days you are not satisfied, return it for a full refund



Easy Letters

$19.99 / Download


3,001 Business & Sales Letters

3,001 Business & Sales Letters

$29.99 / Download


1 $19.99 value free with purchase of our software for Windows (not Macintosh)

2 Free with purchase of our software for Windows (not Macintosh)