- Review the history of the situation.
- State clearly that the recipient's employment is terminated. Express your regret, but don't dwell on it.
- Include any information regarding severance pay or benefits, if needed.
- End on a note of encouragement.
Why your dismissal letter must demonstrate sincere concern to ease pain:
- When terminating an employee, men tend to freeze up and show little or no emotion. Studies have shown it is much better to show genuine care and concern.
- It can ease the pain of an employee who will have to make a difficult transition.
- The written word is easily preserved and may come back to haunt you.
- It will reflect well on your company as signs of courtesy and professionalism.
- It can help diminish hostility if it does not openly reproach the employee.
- It gives the employee the benefit of the doubt for facts not in the evidence.
- Circumstances may change, and you or somebody else in your company may decide to rehire the same employee.
Try our Letter-Template Software Risk Free for 30-Days When You Buy at WriteExpress.com
If You’re Not Satisfied Return it for a Full Refund
1 $19.99 value free with purchase of our software for Windows (not Macintosh)
2 Free with purchase of our software for Windows (not Macintosh)