Transmit a Document For Review, Correction, or Other Action • Letter Templates and Guides

How to write this letter:

1Identify the document and explain why you are sending it.
2Explain what you want the reader to do with the document.
3Express your appreciation and establish a deadline, if relevant.


This letter accompanies a document and explains what the document is and what you want the reader to do with it.

Example Letter #1


Per your request, I have enclosed a rough draft of the advertising proposal. It is always nice to get a second opinion before the final draft is printed so I welcome any suggestions you may have.

As our client has requested the proposal by April 15, 2019, I need your feedback by April 1, in order to include your ideas in the final draft. Thank you for your concern and assistance.

Example Letter #2


I am enclosing a copy of the lease agreement I have written for the Doe condominiums. Please edit it for completeness and grammatical correctness and return it to me by Tuesday. Thank you for your help.

Example Letter #3


Attached are the minutes of our last agency meeting. Please review them for accuracy, note any changes you would make, and sign in the space provided. I need the minutes on my desk by 4:00 p.m. Friday. I appreciate your insights and suggestions.

Recommended Articles