Example Letter #1
I appreciated the opportunity to get acquainted with you at the spring linguistics conference in Springfield. Thank you for sending me a copy of your recent paper.
Recent financial problems in our state are resulting in the board of regents' elimination of programs they consider to be too costly. It appears that our department will be severely affected, so I am looking for another position in linguistic theory. I have a good publication record in phonology and can teach both graduate and undergraduate classes in phonology and general linguistics. During the past five years I have chaired seven doctoral and ten master's committees. I believe I can make a valuable contribution to any linguistics program.
I am enclosing a copy of my resume for your information. If you become aware of any positions for which I may apply, I would sincerely appreciate a note, call, or e-mail message.
Example Letter #2
My name is John Doe, and we met in Eric Johnson' office last January. At that time you mentioned that you worked in the legal department at Springfield Associates. I am an attorney at Doe & Doe in Centerville, and am planning to make a change. Most of my legal experience is in banking and finance, but I would like to branch out into environmental law.
I graduated from Centerville University College of Law and was the case notes editor of the Law Journal. I took three courses in environmental law, and did my clerkship with a law firm specializing in environmental issues. Would you mind giving me suggestions about who I could contact in Springfield? I am tied to the general area of Springfield or Centerville for the present as my wife is completing her degree in business. If you run across anything interesting, I would greatly appreciate a call at 555-5555.
Example Letter #3
It was a pleasure to see you at the Arts in Industry conference in Springfield last August. You may recall I was considering changing positions then. Well, as of November 1, I am a free agent. My search for a good position in graphic design is fully under way.
For the last four years I have managed the art department at Doe's here in Springfield, but that department received severe cuts under the new ownership. Most of my experience has been in retail print advertising, but my degree is oriented toward events and promotions in many media, including television.
I would certainly appreciate any leads you might be able to provide me with in this search. I do have the advantage of being flexible and mobile, within reason. I would appreciate it if you could briefly review my enclosed resume. Do not hesitate to send something my way that you find worthwhile. If anything comes up, please give me a ring at 555-5555. It will be good to talk to you again.
Example Letter #4
You were kind enough to praise my presentation on Food Safety at the Public Health Conference in Springfield last June. I particularly appreciated the suggestions you made about the overhead slides I was using.
After six years of working in public health education for the Springfield Health Department, I will be moving to Centerville some time within the next few months. I would like to find a similar position there. I particularly enjoy teaching and would like to continue working directly with the public, rather than in a laboratory.
You are so much better acquainted with Centerville than I am, and I hope you would not mind letting me know if any suitable opportunities arise. My number is 555-5555. I would be happy to send you a copy of my resume to give you a better idea of my qualifications and experience.
Example Letter #5
I am seeking employment in the computer programming field and understand that you have valuable resources that could assist me. I admire your personal achievements in this company, which has grown impressively in the last few years under your leadership. With your current standing and prestige, I hope that you may have connections that you would be willing to use to help me get a foot in the door of any local company requiring someone with my credentials.
I have more than adequate computer programming experience behind me, and am ready to take my career to a higher level. Any guidance or advice you can offer me would be greatly appreciated. I am hoping that you might be able to direct me to leaders in companies that have the type of position open that I am seeking. I know that your opinion in the industry is valued and that your personal recommendation could help me get an interview for a position that is rewarding now, but also has potential for future advancement.
Thank you in advance for your time and possible assistance. I look forward to hearing from you soon. Please contact me at your convenience either by phone (555-5555) or by e-mail (John@Doe.com).
Example Letter #6
After talking with you the other day, it became clear that, of all my contacts, you possess the widest and most informed perspective on the (Name of Industry) world, and so I'm writing today to request your insight and possible assistance in my search for work as a (Name of Position).
As you know, I've already achieved success in similar positions and have acquired a thorough understanding of the day-to-day responsibilities and subtle dynamics of the job. In light of these experiences and my abilities, I'm wondering if you would be willing to assist me in identifying relevant places to search or particular opportunities to pursue. I would greatly appreciate the benefit of your perspective. Please let me know if there's a good time either to reach you by phone or to stop by your office.
Example Letter #7
Although some time has passed since we last corresponded, I think often of our engaging and fruitful conversations about the (Name of Industry) world. I particularly recall the breadth and insight of your perspective, and as I am now looking for new opportunities within the industry, I am writing in the hope that you can offer some guidance.
You already know a good deal about my abilities, but to refresh your memory of my previous work experience and to provide information about my more recent pursuits, I have enclosed my resume with this letter. I am currently searching for a position as (Name of Position). If you have any suggestions about directions for my job search or about particularly fitting opportunities, I would greatly appreciate hearing from you. I am available to call or stop by your office most days during the week. Please let me know a convenient time for you.
Thank you for your valuable guidance in this matter.
Write Your Letter Step-by-Step
Recall your association with the person you are addressing.
Example Sentences for Step 1
Example Phrases for Step 1
State that you are in the job market and identify by industry and position title the kind of job you hope to find.
Example Sentences for Step 2
Example Phrases for Step 2
If you do not have an established relationship, skip steps 1 and 2. Summarize briefly your major qualifications or areas of expertise by describing your education and/or experience.
Example Sentences for Step 3
In a few weeks I will complete my degree in accounting at Doe State University. In addition to the standard accounting courses, I have a minor in Spanish. I am fluent in the language and prepared to work with Spanish-speaking clients. Administrative/Office Support
I am a recent graduate of the Secretarial Science program at Springfield Community College where I took courses in typing, dictation, office machines, WordPerfect, Lotus 123, technical writing, and office management. I am currently working as a secretary/receptionist in a busy medical office, but am eager to find opportunities for advancement not available to me in this position. Computer
I am currently finishing my program in Computer Science at Doe State University, where I program in C programming language and use the UNIX operating system. Projects I have written using C include a 32-bit operating system, data base, data management system, and many other programs. Most of these projects were written for the UNIX operating system. I have also taught myself how to program in the Windows operating system. Construction Management
I received a Construction Management degree from Doe State University five years ago. Engineering
I received my degree in Mechanical Engineering from the Doe State University. I took several courses in communication systems and participated in the design of a new system during my internship with NASA. I obtained my degree in Engineering from Doe State University, and have 15 years of experience in highway engineering. Hotel/Restaurant Management
I obtained my degree in Restaurant and Hotel Management from Doe State University in 2018. Legal
I received my law degree from Doe State University, graduating in the top 25 percent of my class. My area of expertise, by training and experience, is in riparian rights. Operations Management
My Doe State University BSME and MBA degrees qualify me for a variety of operations management positions. I will complete my MBA at Doe State University in a few weeks and will be looking for a position in operations management. Research Science
I am currently a laboratory technician at Doe State University. Much of my experience with genetic research comes from working with DNA cloning and DNA restriction digest cutting and analysis. I feel I have become an excellent research scientist during the last five years. Operations Management
My MBA is in Management Information Systems, and I have administrative experience in computer systems management. Since earning a Harvard MBA, I have advanced rapidly through a succession of financial positions, including controller, regional controller, and Vice President of Finance and Administration. I can provide documentation that demonstrates how my leadership and management skills have measurably contributed to the growth and credibility of the companies I have served. Sales
I have been involved in construction equipment sales now for 15 years, and enjoy the work very much. I have good contacts among local contractors, and have frequently been voted Top Salesperson of the Year. I prepared myself for a position in medical equipment sales by completing an undergraduate degree in biology at Springfield State College with a minor in Communications. I have advanced steadily in responsibilities and promotions while working in my present position.
Example Phrases for Step 3
Make reference to your attached or enclosed resume as a source of additional information (Do not attach a resume unless you have an established relationship with the reader or have been requested to send one).
Example Sentences for Step 4
Example Phrases for Step 4
Identify any specific job parameters or requirements you have, such as salary, location, industry type, and health benefits.
Example Sentences for Step 5
Example Phrases for Step 5
Solicit help in watching for job situations and express appreciation.