Announce the Appointment of an Employee to a Committee or Position • Example Letters, Guides and Samples
Guides
Use a positive tone as you give as much detailed information as you feel necessary to communicate the scope and importance of the appointment. If other employees will read the letter, it should contain enough information about the appointee's qualifications that others will recognize that he or she is qualified to fill the position.
How to write this appointment letter:
- Announce the appointment.
- Briefly explain the appointee's duties and qualifications. Include any necessary information about the position.
- Close on a positive note, and reaffirm your confidence in the appointee's abilities.
Example Letter #1
The executive committee has asked me to advise you that you are their choice for Director of Public Relations. We have considered several outstanding candidates and find your qualifications best suited to Doe Corporation. The committee considered your loyalty to the company, the years of excellent service you have given, and your enthusiasm and kind manner. We believe you represent the finest Doe values.
A general announcement will be made to the press and to the company employees on Monday, December 15, and a reception in your honor will follow in the corporate lounge at 3:00 p.m. Please give my secretary a list of friends and family members you would like us to invite to the reception. Prior to that time we will arrange for your picture to be taken for our next newsletter. We congratulate you and look forward to many years of continued association.
Example Letter #2
It is with pleasure that we announce the new chair of the Doe Charity Committee, Jane Doe. Jane has been with Doe Corporation for ten years and has served on many committees in the past. She currently works as secretary to Robert Johnson in the Technology Department.
Jane has previously served as president of the local realty association, is a member of the company's grievance committee, and has served as a volunteer with the fire department's annual Save our Youth program. Part of her new responsibilities will be to determine how Doe Corporation can help meet the needs of the homeless in our community. We are pleased that Jane has accepted this appointment and know she will represent the company well and will contribute much to the community.
Example Letter #3
I am pleased to inform you of the recent decision of the Board of Directors to promote you to Director of Marketing. You will assume this position on the first working day of the new year and will report directly to John Doe. In this position you will supervise the efforts of the six-member marketing staff and be responsible for directing their efforts as outlined in our Five-Year Plan.
Your two-year record with the marketing department affirms your strong marketing and people skills, which the board feels are essential to your new position. We are certain that you will enjoy continued success as our marketing director. Please accept our congratulations and best wishes.
Example Letter #4
I am pleased to announce that Eric Johnson, Professor in the Department of Linguistics, has been appointed to replace Jane Doe as Associate Dean in the College of Humanities. Eric served for many years as Chair of the Department of Linguistics and is currently completing a sabbatical leave. He has excellent credentials to serve in an administrative capacity in the college, and I appreciate his willingness to accept this appointment.
The exact date of the passing of the baton is not at all clear. Jane is already very much involved with her new duties in the Academic Vice President's office, and Eric needs to complete some work relating to his research before he can join us full time. We'll just say that at some point by the beginning of Fall Semester Eric will be in a position to assume his new responsibilities. We look forward to working with Eric in this new appointment.
Write Your Letter Step-by-Step
1 Announce the appointment.
Sample Sentences for Step 1
- As of June 7, we would like you to assume the position of Deputy Director of Corporate Finance.
- We are pleased to announce Jane Doe's appointment to the new position of Chief of Marketing. She will begin her new duties on September 1, and will be transferred to our corporate headquarters in Bloomington.
- You have been appointed to head a special task force to evaluate the alleged abuse of company facilities by employees.
- We have appointed Mark Doe to be the acting manager of the water department. This appointment is effective immediately and will run until further notice.
- We have just named Jane Doe as a member of the new task force to assess the needs of our distributors and vendors.
Sample Phrases for Step 1
- announce the appointment of
- appointment was announced
- are pleased to announce the appointment of
- congratulations on your appointment
- great confidence in your ability
- has just been named as
- has been appointed as
- has been designated as
- has recently been appointed as
- have recently formed a committee
- is the best choice for
- it is with great pleasure that
- selected to fill this position
- to the position of
- want you to serve
- want you to fill the position of
- will assume his new responsibilities as
- will begin his new duties
- will add the position of
- will fill the position of
- will begin her new duties
- will temporarily assume
- will serve as
- will assume the duties of
- will take his place on the
- wish to report that
- would like to congratulate
- would like to appoint you to the position of
- would like to announce
- would like to recognize
- would like you to
- would like you to serve as
2 Briefly explain the appointee's duties and qualifications. Include any necessary information about the position.
Sample Sentences for Step 2
- I feel that your work in the past as an advisor to the Doe Company and your experience as a counselor qualify you to evaluate how the company can avoid a machinists' strike. You will be working with Robert Johnson and Jane Doe. Your appointment begins immediately and will continue until the situation is resolved.
- He has had extensive experience as a public works supervisor. He will take over the City Harbor Commission on April 12 of this year and will continue in his duties for a three-year term, with the possibility of an additional three-year appointment.
- Because of Dr. Doe's reputation as a fine scholar and her election as "Teacher of the Year" for three of the last seven years, we feel she would be a natural appointee to the Academic Standards Committee. She will teach just two sections of literature per semester while she is serving on this committee. Her assignment begins with fall semester and will continue for three to five years.
- Ms. Doe has been with the company for eight years, and has been an assistant manager for the past three years. In addition to her other accomplishments, she headed the team responsible for designing the T-31 printer, has recently completed her master's degree in business and was a recipient of a Doe Fellowship. She will be responsible for finding new and more efficient ways to market our products overseas.
- Because of your years as a teacher, as a member of the City Council, and as a member of the Council of Churches, we feel you would be the best choice for Public Relations Committee chairperson. We anticipate that you will begin at the end of this month. Having already served on the committee, you are well aware of what your duties will be and how we feel about this important position.
Sample Phrases for Step 2
- anticipate that you will
- appointment has a term of
- appointment is effective as of
- assignment will begin on
- because of your past experience
- by virtue of her experience as
- certainly qualify him for
- duties will include
- expect you to
- extensive experience as
- has been with the company for
- has contributed a great deal
- has recently received
- has recently completed
- her excellent performance as
- his remarkable accomplishments in
- his extensive experience with
- qualifies you to serve in this position
- qualify him well for
- the obvious choice for
- was a recipient of
- will be of the utmost importance
- will take over the
- will be responsible for
- will continue for
- will serve in this position indefinitely
- will assist in the department of
- will lead a task force to
- with the possibility of an additional
- work in the past has been superb
3 Close on a positive note, and reaffirm your confidence in the appointee's abilities.
Sample Sentences for Step 3
- I look forward to working more closely with you over the next couple of months.
- If anyone can do this job well, I know you can.
- We feel that Mr. Doe is the right person to help this company become number one!
- We feel that Dr. Doe's expertise and experience will greatly benefit this institution.
- We feel that Jane will provide the boost we need to become the premier cable network in this area.
Sample Phrases for Step 3
- accept my best wishes
- am confident that
- are the right one for the job
- are needed now more than ever
- congratulations are in order
- have great confidence in
- in this new responsibility
- join with me in welcoming
- look forward to
- our confidence in
- our confidence in your ability
- thank you for your service
- to working more closely with
- under your leadership
- will see significant growth
- will do a fine job
- will all benefit from
- will have a great impact on
- will do an outstanding job
- will be a valuable addition to
- will help this company become number one
- will be a great asset
- will help us reach our goals
- wish to express our
- your example will influence
- your continued success
- your expertise and experience
